Given all the different Internet or online fax services available, finding the best or correct for your business will require some work from your side. The first thing you must realize online faxing is simply using your email system and your web access to send and receive all your faxes. It is a form of cloud computing where your fax features are posted to a third party server or provider.
What confuses many people, online faxes are known by many names ... e fax, web fax, fax to email, internet fax, virtual fax, computer fax and even electronic fax. Basically, online faxing gives all your faxes in the modern world and connects it to the computer and the web. It has become so popular due to the low cost start, but above all because it is cheaper and more convenient since the old way to fax. In addition, its completely mobile because you can send receive your faxes anywhere, anytime.
It replaces the old office fax with a virtual fax run by your chosen fax provider who acts on your behalf to handle all your faxes. When you register, you get a local or tollfree fax number and an online interface or account. You need an extra fax phone line because everything happens online and via your computer or, for the part, a mobile device that is connected to the network. Your faxes are sent as email attachments.
Since this is a longterm ongoing business expense, one must be very careful when selecting your online fax. You want the best service to perfectly match your needs. Most of all, you want a fax that provides superior support And help when needed. In addition, you want a service that is perfectly scalable to match your growing business.
How to choose the best online fax service?
Perhaps one of the best solutions or options to test drive a service before you buy. Thankfully, almost all the major online fax vendors give you this option so you can easily check the reliability of the service and the quality of Support that can be reached 247. Simply put, you want a service that is reliable and has good support.
What you must also think about is not just the fax provider, but what kind of fax plan do you want? Most providers have different plans with different prices and different number of faxes that you can send receive each month. The average is about 300 combined In addition, regardless of which fax plan or provider you choose, you also need to check the amount of excess for each fax that can range from 3 cents to 10 cents or more per additional fax. Some companies are also paid per minute so you should check this rate. It is assumed that the regular fax takes a minute, but multipage faxes may take longer.
Another issue that you should also check is scalability. Is fax service fully scalable to meet your growing needs. Can you quickly scale up or down the number of fax lines or accounts you need. One of the major benefits of using online faxing, There is no direct hardware additional fax phone lines or fax machines to be installed because everything is webbased.
In addition, another important question is whether you can port your current fax number to an online fax service. Many of these fax providers let you port your number, but it is usually a fee for this service. If the fax number is Wide distributed to your contacts and business customers, then this fee will be less costly, given the number of transactions you can lose with a changed fax number.
If faxing sending a fax to a large group of contacts is important to your business, then you must check if your chosen provider has this option. Many of the major fax vendors do offer this service, but not all, so check before writing on the dotted line.
One last question you have to check is that there is a companys plan? Many fax providers, even the lesser known ones, have company plans are specifically designed for your company or company. Many work directly on a onetoone basis with their corporate customers to provide a custom fax service to perfectly match your faxing needs and requirements. Perhaps when all is judged and no matter which supplier you choose, fax service that meets all of these requirements is the best fax service for your company.